III.Approval of Last Meeting’s Minutes: Kathy made a motion to accept minutes as posted, Ester seconded. Motion voted and passed.
IV.Treasurer’s Report: Lani reported that currently we have $5, 734.55 in our account, and that we have $165.20 pending to be deposited. Once deposited our account will be $5,995.75. Kathy mentioned that 2 Paypal transfers were done since last meeting: $725.57 on May 27th, and $1208.79 on June 3rd.
V.STANDING COMMITTEES
a.REUNION PLANNING
1. SUBCOMMITTEES
a.COMMUNICATIONS (ON-GOING): Lani reported that Kathy is the only person sending out emails currently to alumni regarding deadlines, and another one will be going out shortly regarding hotel booking deadline. *Kathy asked that committee members remind people to buy raffle tickets, in which they can send a check to Kathy. Kathy will send out an email regarding how to do this. Raffle tickets will be sold at the banquet as well. There are also 4 shirts left that are available: 1 small, 1 medium, and 2 XL available to anyone who wants an extra shirt, or someone who has not bought one yet.
b.ACCOMMODATIONS/LOGISTICS
1.Banquet: Currently we have 99 adults and 3 children booked for the banquet. We will continue to take people who want tickets after the 9th of June, but ticket prices will rise to $65 to accommodate costs. Cut off date will be June 23rd. (Must have time to close out PayPal and transfer all monies.) Kids buffet will continue at the regular rate of $41.25 for buffet, $23.95 for special dinner. We will sell tickets at the door however, the rate will then go up to $70 and will be cash only. Still must register via the website as the hotel needs a head count. Only 125 people allowed, so only 23 seats left.
a.Deposit of $4800 needs to be paid to the GN on June 9th.
b.Linen: It was decided that we’d have white table clothes and napkins. Kathy made motion, Ester seconded, motion voted and passed.
c.Dance Floor ($125)
d.Projector ($125)
e.Schedule of Events: Pending Issues: Opening Remarks, Guam Hymn, Star Spangled Banner, MC (Time not determined for Opening Remarks, etc.)
4:00 PM - 4:45 PM Setup
4:45 PM - 5:45 PM Registration and Cocktails
4:45pm - 5:30pm Photos by Gus in the Foyer
5:45 PM - 6:45 PM Dinner Buffet (table opened until 9pm)
6:45 PM - 10:00 PM Dance, Games
2.Room Bookings: Currently there are 11 rooms booked, 3 pending, which leaves 6 available for booking. Phaedra asked about the possibility of needing more rooms, Lani said she would call the GN if more were needed. Last date to book rooms at the discount price is June 9th.
c.FUNDRAISING/CONTESTS/DONATIONS
1. Goody Bags/Giveaways—deferred until further notice
2.T-shirts---4 left (1 small, 1 medium, 2 XL) Refer to above mentioning.
3.
3. Raffle Prizes/Donations/Ads/Fundraisers:
a.Party Lite Fundraiser: a charge of $15 will be added to Rosalie (consultant) No profit.
b. Shakey’s Night: Kathy stated that we only made $35 on our Shakey’s night.
c.AD update: Pretty and Pearl ($25) and Chris Rose (Sontek) bought ads ($100). Kathy asked when the last date to send ads could be if we had more people willing to buy. Phaedra mentioned NO later than June 23rd if at all possible.
d.Upcoming Fundraiser: Cookie Lee Jewelry –receive 25% of sales. Kathy’s House; Scheduled for June 13th at 1 p.m. All are invited.
1. Program: DEADLINE: Phaedra would like to send out the program to print by June 26th and needs exact format that the printers need to finish up program. Print Date will be the week of July 1st.
2. Video: Phaedra mentioned that video is running about 10-15 minutes currently, but has other things to ad. Did receive several from class of ’92 and various other classes, but a lot of the other ‘90s classes did not send anything. Phaedra has something fun in mind for the video however, and everyone should enjoy.
4.Nametags: Melanie Celleros Dumapit (’87) will be doing our name tags. Phaedra just asked that her name be spelled correctly as it’s been “murdered” a lot lately. (laughs)
2. TIMELINE: Lani felt that we’re on time for all things at this point.
VI.NEW BUSINESS: No new business.
VII.Round Table: Lani: is excited for the reunion, and just returned from AZ where she was talking to several people about the reunion. Just wants to remind everyone to get their monies in before the deadlines; Kathy: is getting very excited about the event and feels everyone else is getting excited as well. Mentioned that there will be a social event for the classes of ’85, ’86, ’88, ’90 and/or ’93 at the GN on Friday night of the weekend; Ester: all was good with her and is looking forward to it all; Phaedra: things are good but is just at a crazy busy time right now, and to please make sure that things needed for the ads, programs, video get to her asap.
VIII.Next meeting is scheduled for June 27th at 1pm pst/4pm est on PalTalk to wind things up prior to the reunion itself.
IX.Adjournment: Meeting was adjourned at 2:38pm pst/5:38pm est.
Minutes recorded by Phaedra K. Thornton-Laushance 6/6/10
*Correction added on 6/7/10 by Phaedra K. Laushance
